Item: Lyondellbasell
Rating: 5
Author: Lyondellbasell

Improve accuracy & consistency

Up to 35% enhanced budget performance

Up to 27% increased efficiency

Source:

Project Cost Management Survey

saving time with ready software made dashboards

The unique challenges of STO estimating

If you’ve ever built a turnaround estimate, you know it’s a completely different approach from a capital project. You’re estimating work on a live plant based on assumptions about the work to be done, with compressed shutdown windows and constantly evolving scopes. Resource availability, access limitations, and production impacts make accuracy even more critical and harder to achieve.

Tight shutdown windows demand quick and precise estimates.
Scope changes happen daily, and manual updates can’t keep up.
Data is scattered across spreadsheets, systems, and people.
Every delay or inaccuracy directly affects event duration and, in turn, production and revenue.

Without a structured and integrated estimating process, cost and duration overruns are almost guaranteed.

Why Cleopatra is built for STO estimating

Most generic estimating tools can’t handle the moving target that comes with STO events. Cleopatra Enterprise’s shutdown, turnaround, and outage management software was designed with turnaround professionals in mind. It combines estimating, benchmarking, and work pack management in one integrated platform, giving you full control over scope, rates, and resource planning.

Quickly define, update, and change estimates as information changes.
Use a centralized knowledge base built on historical turnaround data.
Accurately model labor, materials, and contractor rates.

With Cleopatra’s cost estimating solution, you don’t just build an estimate, you build a living and connected foundation for execution.

Cost estimating software that includes different visualization options and features such as breakdown structures

Advanced cost estimating for every stage of your turnarounds

Every turnaround goes through distinct stages, from conceptual scoping to detailed planning right before execution. Cleopatra’s cost estimating software for shutdowns, turnarounds, and outages supports each of these phases with purpose-built tools and proven workflows. Whether you’re still defining the event scope or finalizing contractor rates, Cleopatra adapts to the information you have, ensuring every estimate is consistent, auditable, and execution ready.

Early-stage / Conceptual estimates

When the scope is still forming and details are limited, Cleopatra helps you generate credible conceptual estimates fast. Using historical turnaround data, scaling factors, and high-level scope inputs, you can create early estimates for budget setting, funding requests, and contractor tendering, even before a full work pack exists.

You can quickly:

Pull relevant data from previous STOs for comparison.
Apply parametric and ratio-based estimating.
Create top-down cost models that evolve as detail increases.

These early estimates provide a strong baseline to align stakeholders and set realistic cost expectations early in the planning cycle.

conceptual and detailed estimates with CESK data

Cost estimating software dashboard showing total costs, labor hours, rental hours, detailed estimates, and cost distribution.

Final-stage / Detailed estimates

As the event scope is finalized, Cleopatra shifts seamlessly into detailed estimating. Material takeoffs, contractor rates, labor hours, and resource quantities all feed into a single structured model. This ensures your control estimate is realistic, transparent, and ready for cost control once execution begins.

With Cleopatra, you can:

Link estimates directly to work packs and resource data.
Validate estimates against benchmarks.
Produce estimate summaries and detailed breakdowns instantly.

The result is a cost baseline that stands up to audits and accurately reflects how the turnaround will be executed.

Enhance the accuracy and efficiency of your STO estimates

Every experienced estimator knows accuracy comes from structure, consistency, and experience. Cleopatra embeds best practices directly into your turnaround estimating process so you can build faster, smarter, and with fewer surprises.

Leverage structured historical data: Benchmark against past STO events to improve reliability.
Define and validate scope early: Capture all equipment, disciplines, and tasks upfront.
Focus on high-impact cost drivers: Prioritize key units and critical path activities.
Automate calculations and roll-ups: Eliminate manual work and minimize the risk of error.

Cleopatra’s cost estimating software doesn’t just help you estimate faster, it helps you estimate better.

dashboard displaying comparisons of multiple past turnarounds, including cost, hours, durations, and breakdowns by discipline

Cleopatra's software integrates with SAP, Microsoft Excel, Power BI, Oracle P6, and other 3rd party tools.

Integration and collaboration for STO success

Turnaround estimating doesn’t happen in isolation; it’s part of a larger process involving, among others, inspection, scoping, planning, and procurement. Cleopatra’s software connects these departments by integrating with your existing tools, ensuring a single source of truth from estimate to closeout.

Integrate with ERP systems (SAP, Oracle, etc.) for material management and costing.
Link with scheduling solutions (Primavera P6 and MS Project) for cost–schedule alignment.
Exchange information with EAM (Enterprise Asset Management) solutions for equipment condition data.
Keep teams working from the same information in real time.

This results in fewer spreadsheets, less rework, and full visibility across departments. Cleopatra’s software keeps your STO estimates live, accurate, and connected all the way through execution.

What our customers are saying

‘’All in all, Cleopatra Enterprise is the perfect solution for Lyondell since we can now efficiently and accurately estimate the costs for turnarounds throughout the entire turnaround project. From the moment of the identification of the turnaround, where we can already perform a screening estimate to get an idea of the initial budget, all the way to the actual execution phase, Cleopatra Enterprise has become a crucial part of our business.”

“We’ve moved all of our cost estimates into one centralized system using standardized templates and reporting, which has dramatically reduced data fragmentation and made our estimating process far more consistent. Cleopatra Enterprise has helped us regain control over reopened projects by making scope changes easier to track and cost increases more predictable.”