Tendering contracting header image

Tendering and Contracting

with Cleopatra Enterprise

Selecting the right contractor for the job is the basis for a successful project or turnaround. Cleopatra Enterprise simplifies the tendering process, from bid invitations and bid comparisons to implementing the final contract award into the project baseline.

Up to 35% more successful cost outcome

More informed decision-making

Improve quality of contracts

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Cleopatra Enterprise is designed to enhance your contract management processes by offering multiple contract strategies and standardizing the tendering and bidding process. With its comprehensive tools, Cleopatra Enterprise provides clear and detailed commercial bid evaluations, ensuring that you can select the most favorable bid with confidence. Structure information in a way that promotes transparency and healthy competition among contractors. By encouraging contractors to present their best proposals, Cleopatra Enterprise helps improve project and turnaround efficiency.

Cleopatra Enterprise simplifies the tendering process by providing a complete solution that manages all aspects from drafting to the final agreement. Our software ensures top-notch quality through integrated pre-ambles, enhancing transparency regarding labour norms and productivity factors. Experience streamlined operations without the hassle of multiple clarification and revision sessions.

Contract image tendering and contracting
Innovative contract strategies and scenarios

With Cleopatra Enterprise, you can assess and implement different contact strategies, such as lump-sum, time & materials and unit rate contracts. Explore alternative scenarios and assess the potential impact of scope changes and overtime. Obtain quality proposals by evaluating bids based on the agreed scope, potential scope, or even scope derived from previously executed projects and turnarounds.

Simplify the process of implementing the agreed contract norms and rates into the project cost  and schedule baseline, saving valuable time and effort. Translate proposals into comprehensive contracts, incorporating contract preambles to ensure clarity on work scope, payment terms, and labor rate buildup, particularly within detailed unit rate contract strategies.

Spend less time implementing the contract in your systems and handling contractual changes and claims. Instead, Cleopatra Enterprise allows you to focus on executing your project, ensuring timely and successful delivery.

 

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All our solutions come with their own unique features. This one does too! Explore a brief summary of some of them.

Standardize contractor input

Compare apples to apples

What-if analysis

Benchmark contractors

Quick application of bid to project data

Increase accuracy by using reference scope and rates

What our customers are saying

Ready to start?

Request a live demonstration and experience the benefits Cleopatra Enterprise can have for your organization.

project dashboard
Field Change Management

Change Management & Project Tracking

Cleopatra Enterprise ensures effective change management to manage project performance. Mitigate changes prior to becoming issues for successful projects. View solution
Field Change Management

Change Management & Project Tracking

Cleopatra Enterprise ensures effective change management to manage project performance. Mitigate changes prior to becoming issues for successful projects. View solution
Work Pack Management

Work Pack Planning

The integrated turnaround management software supercharges your asset and material order management, captures necessary and detailed work package information, and smoothly runs field management. View solution
Work Pack Management

Work Pack Planning

The integrated turnaround management software supercharges your asset and material order management, captures necessary and detailed work package information, and smoothly runs field management. View solution
Cost Management

Cost Control & Earned Value Management

Cleopatra Enterprise offers dedicated Cost Management functionality, easy automation, and seamless integration with cost estimating software. View solution
Cost Management

Cost Control & Earned Value Management

Cleopatra Enterprise offers dedicated Cost Management functionality, easy automation, and seamless integration with cost estimating software. View solution
learning

Lessons Learned

Lessons learned for turnarounds emphasize comprehensive planning, effective communication, and continuous improvement, all of which are facilitated by Cleopatra Enterprise software. View solution
learning

Lessons Learned

Lessons learned for turnarounds emphasize comprehensive planning, effective communication, and continuous improvement, all of which are facilitated by Cleopatra Enterprise software. View solution

FAQs about Tendering and Contracting

  • What is contract management?

    Contract management is the process of managing contracts from creation to execution. It ensures terms and conditions are met, and risks are mitigated.

  • How to identify the right contracting strategy?

    Defining a contract strategy involves creating a plan to manage contracts throughout their lifecycle, achieving strategic objectives, minimizing risks, and optimizing performance.

  • How can you identify the right bidding opportunities?

    Cleopatra allows the comparison of multiple bidders against a reference estimate or against each other. This can be down to a very granular level to help spot the most suitable contractor. At the same time, contractors can make the most of their opportunities by performing what-if analyses on their proposal, assessing the impact of elements such as productivity, rates, and scope changes.

  • What are the key stages involved in the tendering process?

    1.     Identifying the need for goods or services.

    2.     Preparing tender documents and supporting scope documents for the bidders.

    3.     Inviting suppliers or contractors to provide bids.

    4.     Evaluating received bids.

    5.     Negotiating terms and finalizing the contract.

    6.     Implementing the awarded contract.

  • How does Cleopatra contribute to optimizing tendering and bidding processes?

    The system allows you to compare apples to apples. Most companies struggle with tendering as they ask the contractor to provide a bid in their native format. By asking the bidders to respond to your basic labour norms and only provide factors on top of them, you’re able to make a fair judgement.

  • We track a high level of detail in our contracts. How does Cleopatra adapt to meet our requirements?

    Cleopatra is able to slice and dice the information in the way you like. Be it on a very detailed level or on a high-level it’s able to translate the given execution data that you need.

  • What improvements might we see in our contract management processes?
    • Detailed description, labour norms/costs are supported with detailed preambles.
    • Contract management in the same system as cost management solutions – rigid change management.
    • The ability to create contractor views in Cleopatra, which will then be able to work with the contract labour norms, factors and costs.

Ready to start?

Request a live demonstration and experience the benefits Cleopatra Enterprise can have for your organization.