Scoping

Scoping Software

from Cleopatra Enterprise

Get complete clarity into the critical components of your turnaround performance with scope management. Project STO (Shutdown, Turnaround and Outages) projects from scope creep, create robust scope overviews and ensure successful completion.

Up to 15% more STO success with multi-team scoping

Over 25 years of experience

Risk-based scoping leads up to 21% more STO success

Source:

STO Survey

Turnaround scope management software dashboard

Gain control over your scope management process with Cleopatra. Gather all scope in one place and implement an approval process. Scope is complimented by adding relevant information about the related plant assets by means of photos, drawings and technical documentation. Define turnaround scope, preparation time, and work packages, while facilitating accurate scope estimating with ease. Account for all critical components.

Use Cleopatra to define clear work and system breakdown structures to study and report scope from different perspectives. Create varying overviews for different stakeholders, to further optimize the view and provide an easy and insightful experience to users. This allows all departments to actively participate in the scoping process.

smart integrations
Risk identification and scope change management

Prevent potential risks and scope changes from evolving into major issues with Cleopatra’s robust change (request) management solution. Cleopatra excels in early risk identification and proactive stakeholder management. Employ a risk-based scope management approach to ensure that any required scope changes are addressed promptly. Risk categories and matrices can be fully adjusted to match your company’s standards.

Take back control of your project scope management to save time, resources, and frustration down the line. Cleopatra lets you establish robust control procedures, including scope freeze events and change request workflows. This enables clear definition, documentation, and tracking of scope. Through this proactive approach you can minimize unnecessary scope (changes), allowing your team to focus on meeting project and turnaround requirements.

Featured Image

All our solutions come with their own unique features. This one does too! Explore a brief summary of some of them.

Dedicated scope and scope change registers

Configurable approval workflows

Asset catalog with P&IDs, etc.

Inform decisions with Risk-based scoping

Advanced reporting on System and Work Breakdown Structures

What our customers are saying

Ready to start?

Request a live demonstration and experience the benefits Cleopatra Enterprise can have for your organization.

project software dashboard
Switching to Cleopatra Webinar

Switching to Cleopatra: The Ins and Outs of Transitioning to the Advanced Project and Turnaround Management Platform

Watch this on-demand webinar by Cleopatra experts to learn all the ins and outs of transitioning to an advanced project controls and turnaround management platform.

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Work Pack Management

Work Pack Management

The integrated turnaround management software supercharges your asset and material order management, captures necessary and detailed work package information, and smoothly runs field management. View solution
Work Pack Management

Work Pack Management

The integrated turnaround management software supercharges your asset and material order management, captures necessary and detailed work package information, and smoothly runs field management. View solution
Calendar representing scheduling

Scheduling

Cleopatra seamlessly integrates with industry-standard tools like Primavera P6 and Microsoft Project, ensuring efficient scheduling operations. View solution
Calendar representing scheduling

Scheduling

Cleopatra seamlessly integrates with industry-standard tools like Primavera P6 and Microsoft Project, ensuring efficient scheduling operations. View solution
tendering and contracting

Tendering & Contracting

End the guesswork, find the right contractor and act on the most profitable strategy with Cleopatra Enterprise Tendering and Contracting. View solution
tendering and contracting

Tendering & Contracting

End the guesswork, find the right contractor and act on the most profitable strategy with Cleopatra Enterprise Tendering and Contracting. View solution
Construction machine, representing execution management

Execution Management & Dashboarding

Cleopatra’s project execution management software empowers flawless execution while managing projects or turnarounds, ensuring the adherence to rigorous Quality Assurance (QA) and Quality Control (QC) management practices. View solution
Construction machine, representing execution management

Execution Management & Dashboarding

Cleopatra’s project execution management software empowers flawless execution while managing projects or turnarounds, ensuring the adherence to rigorous Quality Assurance (QA) and Quality Control (QC) management practices. View solution

FAQs about Cleopatra Scoping Software

  • What is project scope management?

    Scope management defines, documents, and controls the project, shutdown, turnaround, and outage scopes. It involves identifying and documenting all objectives, requirements, deliverables, and constraints. It also determines that all required work meets those objectives.

  • What is scope creep in project management?

    Scope creep is the gradual expansion of a project’s scope beyond its original definition without corresponding adjustments to the original project timeline, budget, or resources. It can negatively impact project success by causing delays, cost overruns, or reduced overall quality.

  • We have a dedicated approval process for scoping. Is it possible to have this in Cleopatra as well?

    Yes, scoping can follow a formal approval process. Different work processes can be followed for types of scope items, such as original scope, emerging scope and scope changes. The workflow is role-based and you can set detailed conditions as requirements for transitioning scope.

  • Can you import scope from ERP and maintenance systems?

    Yes, it is possible to import scope from ERP and maintenance systems, such as SAP and Maximo – and via Excel as well. This includes the full properties and images. You can then maintain scope in one place, with a workflow imposed that is in line with your scoping and decision making process.

  • We want to add drawings and technical specifications to scope items. Is that possible?

    Yes, scope can contain a variety of information. This can include attachments, technical specifications, actions to remind to order long lead items, relations to your plant assets, and even relations to your work packs.

  • How do you include risk management when managing scope?

    Risk-based scope management involves assessing project scope in light of potential risks, prioritizing scope that is most susceptible to risks, and defining mitigation actions. Risks can be described both before and after mitigation steps are taken. Risk categories can be fully configured (safety, cost, time, reliability, etc.) as well as the format and size of the risk matrix.

Ready to start?

Request a live demonstration and experience the benefits Cleopatra Enterprise can have for your organization.