Up to 35% increased budget performance
Enhanced decision making
Up to 20% increase of overall productivity
Software to track your project cost performance
Cleopatra is a powerful project controls software solution that helps you track performance via interactive dashboards, comprehensive cost reports, insightful graphs and key performance indicators (KPIs). With this project cost tracking software at your disposal, you can measure variances and promptly implement measures to align your project and turnaround performance with expectations.
By leveraging Cleopatra’s comprehensive earned value management capabilities, project managers gain valuable insights into project performance, enabling data-driven decisions.
Accurate forecasting for better cost control and decision-making
Forecasting is essential for effective cost control. By leveraging Cleopatra’s project controls software and earned value analysis tools, you will be able to predict where your project or turnaround is heading. Cleopatra helps you predict the project outcome based on current progress and performance, historical trends based on data analytics, and anticipated changes. Reliable forecasts enable informed decision-making, mitigate risks, and ensure successful project outcomes.
S-curves and Earned Value Management (EVM) for real-time project management
Track project performance in real-time with Cleopatra’s advanced earned value management functionalities. This includes dynamic dashboards featuring S-curves and KPIs for real-time visualization of project progress and performance. Cleopatra’s EVM software supports the tracking of Cost Performance Index (CPI) and Schedule Performance Index (SPI), along with customizable metrics and forecasting methods tailored to your specific needs.
Integrated schedule, cost management, and data synchronization
Integrated schedule and cost management enables organizations to get greater control of their projects. Cleopatra’s project controls software integration with ERP systems and Business Intelligence tools ensures that project data is synchronized across the organization, providing a single source of truth. This integration enables project teams to focus their valuable time and resources on critical activities such as forecasting, reporting, and change management.
Risk management with project controls software
Projects are constantly exposed to risks that can impact cost, schedule, and overall performance. Cleopatra’s project controls software helps you identify, analyze, and mitigate risks before they escalate into costly issues.
By integrating risk management and change management directly into your cost and schedule control environment, Cleopatra provides a complete view of project exposure. With real-time dashboards, links to estimates with “what-if” analysis, and historical data insights, you can evaluate contingencies and make proactive adjustments to stay within scope, time, and budget.
The protection of your data
Protecting your project data is a top priority. Cleopatra ensures enterprise-grade data protection through robust encryption, secure cloud infrastructure, and strict access controls. Cleopatra Enterprise is ISO 27001 certified, the internationally recognized standard for information security management systems (ISMS). This certification demonstrates our commitment to the highest levels of security, confidentiality, and data integrity.
Role-based permissions provide the right level of access to the right users, preventing unauthorized data exposure. From project estimates to cost reports and schedules, every piece of data remains confidential and fully protected. With Cleopatra’s project controls software, you can focus on delivering successful projects knowing your data is always secure and managed according to world-class security standards.
Feature highlights of Cleopatra's Project Controls Software
All our solutions come with their own unique features. Our project controls software does too! Explore a brief summary of some of them.
Establish a single, unified project baseline that integrates both cost and schedule for complete project performance visibility.
Cleopatra’s project controls software enables you to track every deviation against this consolidated baseline, ensuring accurate progress measurement and early detection of potential overruns. By aligning cost and time data, organizations gain a comprehensive perspective of project health and can make faster, more confident corrective actions.
Seamlessly integrate Cleopatra’s project controls software with leading ERP systems and Business Intelligence tools to create a single source of truth for all project data. This synchronization eliminates data silos and reduces the risk of manual errors or inconsistent reporting. The result is a streamlined workflow, improved collaboration between departments, and faster decision-making across cost control, procurement, and project execution teams.
Manage project changes with clarity and control. Cleopatra’s structured change management workflows establish clear thresholds, approval paths, and stakeholder notifications. This ensures that all change requests are tracked, evaluated, and approved efficiently.
By standardizing the process, Cleopatra’s software minimizes unapproved scope changes and provides a transparent audit trail that enhances accountability and governance.
Stay updated on every activity as it happens. Cleopatra’s project controls software enables connected field workers to report real-time progress directly into the system, ensuring immediate visibility of on-site performance. This continuous flow of data helps project managers to quickly address bottlenecks, improve resource allocation, and maintain alignment between field operations and project controls teams. The result is more accurate reporting and faster responses to emerging issues.
Predict project outcomes with confidence using Cleopatra’s advanced forecasting and earned value management tools. Generate forecasts based on current progress, trends, risk factors, and performance history to anticipate future scenarios.
These insights empower project managers to make informed decisions, adjust budgets and timelines proactively, and maintain tight control over project costs and schedules throughout execution.
Cleopatra’s project controls software gives you the flexibility to customize dashboards, reports, and KPIs to match your organization’s needs. From executive overviews to detailed cost control analytics, the platform allows you to present performance data in the most meaningful way.
Visualize critical metrics through interactive charts and S-curves to enable all stakeholders at all levels to monitor progress and drive continuous improvement.
Why should I choose the project controls software from Cleopatra?
Cleopatra Enterprise stands out among project controls tools for its comprehensive, data-driven, and fully integrated approach to project cost and performance management.
Discover the key reasons why leading organizations choose Cleopatra as their preferred project controls software partner.
Cleopatra’s project controls software seamlessly integrates cost estimating, scheduling, cost control, benchmarking, and risk management during project execution. This eliminates the need for multiple tools and ensures consistent, accurate data across all project phases.
By connecting every aspect of project performance, Cleopatra’s project controls software provides a single source of truth during the execution, enabling more reliable reporting and better collaboration between project controls, engineering, and management teams.
With Cleopatra’s real-time dashboards, interactive S-curves, and earned value management (EVM) tools, you can monitor progress and performance with precision.
The project controls software automatically consolidates data from the field, ERP systems, and scheduling tools, ensuring up-to-date and accurate insights at all times. This visibility empowers project teams to make data-driven decisions, prevent cost overruns, and maintain full control over budget and schedule performance.
Cleopatra’s software is designed to adapt to the scale and complexity of any project, from small turnarounds to multi-billion-dollar capital investments.
Its modular design and configurable dashboards ensure that each organization can tailor the system to its specific processes, KPIs, and reporting needs.
Whether you’re managing a single project or a global portfolio, Cleopatra’s scalability provides consistent performance and control, regardless of size or scope.
Backed by decades of project controls experience and a team of seasoned consultants, Cleopatra Enterprise is trusted by industry leaders in oil & gas, chemicals, energy, and infrastructure. Read our case studies to learn more about these success stories.
Our deep domain knowledge, continuous innovation, and commitment to client success ensure that Cleopatra isn’t just software, it’s a strategic partner in achieving project excellence. Cleapatra Enterprise is solution for project management professionals created by project management professionals.
Cleopatra’s development is driven by ongoing industry feedback and technological advancement. Regular updates ensure compatibility with the latest ERP systems, BI tools, and cloud platforms.
In addition, our dedicated support and consulting teams provide expert guidance throughout implementation and beyond, helping you extract maximum value from your investment in project controls software.
Your project data is safeguarded by Cleopatra’s ISO 27001-certified information security management system (ISMS) meeting the highest global standards for data security. All information is encrypted and stored with strict access controls, ensuring that confidential project details remain protected at every stage.
This commitment to security builds trust and reliability, allowing you to confidently manage your projects knowing that your data integrity is uncompromised.
What our customers are saying
Make informed project decisions
Increase forecasting accuracy, use a rigid change management framework, and gain real-time insights to keep your projects on time and within budget.
FAQs about Cleopatra's Project Controls Tool
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What are the main benefits of cost control?
Cost control improves profitability, better decision-making, competitiveness, budgeting, forecasting, and cash flow management. It achieves these benefits by reducing costs, optimizing processes, and identifying opportunities for cost savings. This results in better financial performance and competitiveness in the market.
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What are the 3 steps in successful project budgeting?
The three steps to successful project budgeting are:
1. Understand the project scope.
2. Break down the project into tasks and milestones.
3. Create a solid estimate build-up. -
What are the most useful project control metrics/KPIs?
The most useful project control metrics/KPIs depend on the specific goals and objectives of the project. Common ones include Schedule Performance Index (SPI) and Cost Performance Index (CPI), Earned Value Management (EVM), progress against the baseline, risk, and quality metrics. They help monitor project performance, identify issues, and take corrective actions to ensure timely, budgeted, and quality project completion.
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In what ways can the baseline be setup in Cleopatra's cost control software?
A cost estimate and schedule can be used to set up the baseline in Cleopatra Cost Control & Earned Value Management. Budget items can be set up from within cost management, imported from Excel or another system, but also be taken from an estimate made with Cleopatra’s cost estimating software. Similarly, a basic schedule can be set up in cost management, and more complex schedules can be imported from dedicated scheduling software such as Primavera and MS Projects. All these interfaces are bi-directional and enable you to set up multiple baselines.
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Can you use information from your ERP system in Cleopatra?
Yes, it is possible to import information such as commitments (contracts, POs) and actuals (hours, invoices, expenses, accruals) directly from ERP systems such as SAP. Additionally, you can also extract this information from Excel.
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How does Cleopatra's project controls software enable accurate forecasting to drive project performance?
You can forecast the project by collecting all information on actual progress and cost. This can range from simple assessments to the evaluation of earned value and performance metrics. Through multiple scenario analyses, Cleopatra’s project controls software provides insights into best and worst-case scenarios. Thus, this further informs the project team of possible scenarios and solutions to better steer your project.
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Can Cleopatra adapt to different project sizes and complexities?
Cleopatra’s project controls software is suitable for various project sizes and complexities. Furthermore, it enables users to manage projects at both high and detailed levels of control and even define this per budget item.
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Can Cleopatra's platform manage different contract types?
Yes, you can use reimbursable, lump sum and hybrid contact types in Cleopatra’s platform. Moreover, you can visualize and manage your cashflow and revenue.
Resources to improve project controls
Infographic
Survey Report: Project Cost Management
Get a list of the most common project cost management problems that we have seen and our proposed solutions to fix them.
Mastering Project Controls: Turning Challenges into Opportunities
Watch the webinar to discover practical methods and make data-driven decisions to elevate your project controls skills.
What is Project Cost Management? Steps, Benefits, and Tips
This article explains the different steps and processes in Project Cost Management, following methods like AACE International's TCM…
Cracking the Cost Performance Index (CPI)
Understanding the health of your project is at the heart of effective project management. The Cost Performance Index…
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